Commercial Assistant

Executive Mandate Specification

Commercial Assistant

Bromley, Kent

£25,000 - £30,000

We currently have an exciting opportunity for a Commercial Assistant to join a leading Facilities Management company based at the Princess Royal University Hospital in Bromley. The role will be assisting the commercial and operational team to comply with all Commercial and administration processes and procedures whilst ensuring a successful project outcome. The role will be supporting the commercial team responsible for the mobilisation of new contracts

Responsibilities

Commercial:

• Ordering of materials via COINS purchase ledger
• Processing purchase orders and delivery notes for supplier payments
• Reconcile purchase card transactions
• Commercial review of Maximo assigning chargeable job status and costs to work orders
• Prepare client quotations and maintain quotation registers
• Maintain and update commercial records as directed
• Identify any unnecessary costs and inefficient activities.
• Assist in the timely preparation of valuations, submissions of invoices and receipt of payment.
• Assist in the prompt preparation and settlement of final accounts, including variations, claims and disputes.
• Make best use of knowledge management information systems. (Maximo, COINS.)

Administration:

• Ordering and maintenance of consumable stock levels
• Process holiday, expenses and overtime claims as required
• Review Maximo reports and chase outstanding jobs as required
• Collating engineers reports and timesheets to assist service deliver

Experience

• Ideally you will have a degree in Quantity Surveying or a Finance related subject.
• You will have work experience within a admin, finance or commercial function.

Job Types: Full-time, Permanent

Salary: £25,000.00-£30,000.00 per year

Benefits:

• Flexitime
• On-site parking

Schedule:

• Flexitime

Work Location: In person

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship