Temp-Perm Team Assistant

Executive Mandate Specification

A leading boutique investment firm based in the West End is looking for an excellent Team Assistant to support the Company Secretary, working 1/2 days in the office and 3/4 days from home. Looking for a temp for 3 months initially to work with the Company Secretary providing administration support to start immediately ideally. They may look to extend or go permanent depending on progress with some of the project tasks.

Role Objectives:
This role will work in the Corporate Secretariat function, which is responsible for the efficient administration of the company, ensuring that the company complies with legal and financial requirements and supporting the Board of Directors.

Duties:
Preparations for Board meetings, including arranging meetings, drafting and collating reports and circulating packs

Post-meeting tasks, such as minute taking, following up on action points and arranging follow up meetings

Drafting and filing documentation, including letters to shareholders and shares paperwork

Submitting reports to Companies House

Responding to and fielding queries sent to the team

Project work linked to the role (specific details to be discussed with you)

Option to work as part of the Corporate Social Responsibility team implementing our charitable giving strategy

Background and Experience required:
Essential: Administrative experience in an office environment Good experience with Microsoft Word, basic experience with Microsoft Excel

Advantageous: Knowledge of mail merges Experience of minute-taking

Competencies and Personal Skills:
Good attention to detail; Ability to manage highly confidential information; Ability to work effectively alone and as part of a team; Inquisitive and enjoys interpreting information and problem solving; Excellent organisational skills; Self-starter with a ‘can do’ attitude; A strong desire to learn;

A good communicator, both oral and written

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship