Junior Office Manager

Executive Mandate Specification

Job purpose

The purpose of the facilities department is to oversee the general operation of all ALTEN offices.

Main duties and responsibilities

Oversee and support all administrative duties in the office and ensure that the office is operating smoothly to achieve maximum efficiency

Manage office supplies inventory and place orders as necessary

Develop office policies and procedures, and ensure they are implemented appropriately

Identify opportunities for process and office management improvements, and design and implement new systems

Visitor Management - Reviewing visitor & meeting bookings and ensuring the requested facilities are arranged, visitors are signed in, and that a welcome is provided for all visitors as soon as they step into the offices

Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

Manage office capacities in line with company forecasts

Ensure the visual identity aligns with corporate expectations

Day to day management of safety - implementing effective measures to control fire practises, first aid, building security, health and environmental risks in the office on a day-to-day basis, under the supervision of our Health and Safety team

Provide new starters with lanyards and security passes – including taking pictures and printing passes using hardware/software provided

Working closely with the facility management company, cleaning company and other vendors

Support with company events and any catering requirements

Support other sites on a need to basis (during vacation and sickness)

Liaising with the facility management company to organise maintenance, building, and repair works

Note: Other duties may be assigned from time to time

[EW1]Date in the header = date of job description release

[EW2]List positions within the managed team

[EW3]Identify deputy position (no name) and if delegated tasks are limited or fully delegated

[EW4]Is the position part of the Top Management Team?

Job Types: Full-time, Permanent

Salary: £23,000.00-£25,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance
• Private dental insurance
• Private medical insurance
• Referral programme
• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Derby, Derbyshire: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship